ISO 45001 H&S Management System Pt.2

December 29, 2023 | by admin

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Clause 5: Leadership and Worker Participation

Any organization is legally bound to provide the occupational health and safety to workers or anyone else who might be affected by their activities, including physical and mental health. Accordingly, the adoption of the occupational health and safety management system enables the organization to successfully implement proper control measures to protect employees from work-related injuries and ill-health and continually improve the occupational health and safety performance

Top management SHALL articulate leadership and commitment regarding OH&S Management System

Q12: How top management shall show leadership and commitment? (related to Q2)

Provide healthy and safe Workplace
Take responsibility and accountability to prevent work-related incidents and ill-health.
Supporting through all levels of management to achieve OH&S roles and responsibility
Providing adequate required resources to establish, implement, maintain OH&S Management
Setout intended outcomes and needs from safety management system
Setout health and safety policies and objectives that are in accordance with strategic business plan of the organization
Take sufficient and effective actions to establish, maintain and improve safety culture which supports intended outcomes of the OH&S system
Ensure organization communication channels through management levels are clear and well-known regarding all issues related to OH & S:
- (hazards, risks, complaints, incident reporting)
Ensure full integration of OH&S system with other processes, activities, tasks (further details are articulated later)
Directing and supporting persons to contribute in all OH&S related issues.
Then support to keep them in the consultation and participation processes.
Support and Protect workers from reprisals when reporting any point related to OH&S (incident, hazard, risk, ill-health, etc.)
Supporting the establishment and functioning of health and safety committees.
Monitoring, developing and continual improvement of OH&S management system

Q13: What is The Role of The Organization regarding OH&S Policy?

The organization SHALL establish, implement, improve, maintain health and safety policy

Q14: What Does Policy Represent/Include?

Policy includes Commitment to:
Provide Safe Workplace
Prevent injuries and ill-health
Eliminate hazards and risks in workplace

Comply with legal requirements
Set-out consultation and participation of workers
Continual improvements
Provide framework to set objectives

Q15: Any other notes regarding Policy?

Policy SHALL be:

Documented
Communicated and distributed to all workers
Available to interested parties/stakeholders

Q16: What is The Imposed Duty on Top Management Regarding Roles, Responsibilities and Authorities

Top Management SHALL ensure that roles and responsibilities are assigned and communicated among all management levels in form of documented information regarding OH&S management system, they have to guarantee each employee in the system has his own specific role related to health and Safety. For example: production manager, engineer, team leader, supervisor knows safety precautions, policy, objective of Health and Safety Management system.

Q17: What is The Imposed Duty on Workers regarding Roles, Responsibilities and Authorities?

Workers SHALL show commitment, discipline, take responsibility towards OH&S management system, in which ensuring full understanding, implementing all rules mentioned and imposed by the top management regardless size of the worker’s job. for example: perspective of health and safety consider production managers like housekeepers any missing piece of safety information may lead to injury or ill-health so each of them shall execute his job in accordance with safety objectives.

Q18: Is Accountability Delegated or Not?

Although authority and responsibility are assigned by the top management, top management still remaining ACCOUNTABLE for the functioning of OH&S management system, thus Accountability Is NOT Delegated

Q19: What is The Imposed Duty on Organization Regarding Participation and Consultation?

Organization SHALL establish, implement, maintain process(es) for Participation and Consultation of workers at all levels when:

Planning and developing Occupational Health &Safety management system
Performance evaluation and actions for improving OH&S.

Q20: Mention Possible Methods Which Enable The Organization to Establish, Implement and Maintain OH&S System.

Provide necessary mechanisms (committees, communication channels), time, resources, training for participation and consultation.
Make sure that each personnel are clearly understand relevant info about health and safety management system and able to access this info (either soft-copy or hard-copy documents).
Determining and removing any expected obstacles (language, harassment, bullying, culture, literacy, reprisal that discourage or penalize worker participation), and minimizing and controlling the ones which cannot be removed.
Ensure to include not-managerial workers in consultation and participation.

Q21: Define Differences between Consultation and Participation of Non-managerial workers

Consultation

Establish OH&S Policy
Establish objectives and planning related to policy
How to evaluate, monitor, measure required needs
Determine the needs of interested parties
How to fulfill legal requirements (PPE, procedures)
Assigning roles and responsibilities
Set controls for outsource, procurement and contractors

Participation

Identify hazards and risks
Assessing risks
Define control measures for hazards
Investigation
Training needs and evaluating programs
Communication channels

If at first you don’t succeed, try doing it the safe way.

– Safety Advisor

Clause 6: Planning

Q22: What is The Duty of Organization regarding OH&S Planning

The organization SHALL determine all hazards and risks that are relevant to its intended outcome, management changes and processes.

Q23: What is The Duty of Organization Regarding Planned Changes?

Organization SHALL assess the required changes according to plans whether temporary or permanent changes before implementation.

Q24: What is The Duty of Organization Regarding Hazard Identification?

The organization SHALL establish, implement and maintain process(es) to identify hazards which are related to activities, tasks, processes, and SHALL be ongoing and Pro-active.

Q25: What These Process(es) [Q24] Shall Take into Account for Hazard Identification?

Leadership, commitment and safety culture
How work is organized, social factor (work hours, bullying)
Past incident (internal and external) regarding emergencies.
People

Routine and non-routine work.
Changes of work process, activities.
Change in knowledge and information about hazards.
Other related issues (design of work area)

Q26: What is The Duty of Organization Regarding assessing risks?

The organization SHALL establish, implement and maintain processes to assess risks resulted from identified hazards and taking in account available effective controls. Additionally, any other risk related to OH&S Management System.

Q27: Define Organization’s Duty towards Legal Requirements

The organization SHALL establish, implement and maintain processes to determine and have access to up-to-date legal requirements.

Q28: Planning

The organization SHALL take action(s) regarding all requirements included in ISO45001 document (ex: fulfill legal needs, hazard identification, risk assessing, integration with other processes and activities.)