ISO 45001 H&S Management System Pt.1
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ISO 45001 H&S Management System Pt.1

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The whole list of blogs we have provided is written in the context of a health and safety management system, whose purpose is to prevent and limit unwanted work-related incidents. Nowadays, corporations can receive certification of a particular standard according to the major intended objective of the business, standards like ISO 9001, ISO 14001, ISO 31000, ISO 22000 and other vast ISO standards. Regarding occupational health and safety management. Two well-known standards are ISO 45001 and OHSAS 18001, By the end of 2021, ISO 45001 have replaced OHSAS 1800.

Any organization is legally bound to provide the occupational health and safety to workers or anyone else who might be affected by their activities, including physical and mental health. Accordingly, the adoption of the occupational health and safety management system enables the organization to successfully implement proper control measures to protect employees from work-related injuries and ill-health and continually improve the occupational health and safety performance

Q1: What are purposes, aims and intended outcomes from OH&S Management system?!

First of all, the main purpose of the management system is to provide a framework to manage OH&S risks and opportunities for continual improvement. Consequentially, aims and outcomes are achieved when providing a safe workplace to workers and other workplace users (visitors, stakeholders, customers, and trainees) in order to eliminate and prevent work-related injuries and ill-health caused by workplace activities.

Further, the Health and Safety Management System will assist the organization in fulfilling the legal requirements and other requirements from stakeholders and third parties (partners, insurance companies, global standards)


Q2: What are Key Factors of OH&S Management system success or failure

Always, an effective management system starts with high board (top management) members, which can be done through:

    • The Commitment, Leadership, Responsibilities and Accountability
    • Implementing, leading, developing, and promoting a safety culture in the workplace that meets and supports the organization’s outcomes


Both points are effectively shown by:

    • Set OH&S policies and Procedures that meet the major message and vision of the organization
    • Define SMART objectives that are compatible with those OH&S policies, procedures, and the overall organization’s direction
    • Assign clear and well-known communication channels through management levels regarding all issues related to OH & S (hazards, risks, incident reporting)
    • Consultation and participation with workers regarding Health and Safety issues availability of highly effective methods to identify hazards and risks


This will take place effectively by:

    • Provide and allocate all necessary resources to implement and maintain a successful management system
    • Guarantee of the OH&S system’s integration into the business processes
    • Ongoing monitoring of the management system and continual performance evaluation


By then,

    • Compliance with legal requirements is assured.

Q3: What are main verbal forms in ISO 45001? What is meant by each?

“Shall”     : Mandatory Requirement
you can find verbal form “SHALL” in green color, bold, uppercase

“Should” : Recommendation

“May”       : Permission

“Can”        : Possibility and Capability

Clause 1: Scope

Q4: Who is intended to embrace ISO 45001 Scope? Is ISO 45001 assigned to limited sectors?

Fortunately, the ISO 45001 Standard is extensively applied by any organization that wishes to establish, implement, maintain, and improve the occupational health and safety management system in order to provide a safe and healthy workplace and prevent work-related injuries and ill-health, disregarding size, type, and frequency of activities.

Clause 3: Definitions

Q5: Specify main terms and definitions in this standard

Interested party/Stakeholder

Person or organization that can affect, be affected by, or perceive itself to be affected by a decision or activity [main contractor, client, customer, legal authority, partners, outsource workers]


Management system

Set of interrelated or interacting elements of an organization to establish policies and objectives and processes to achieve those objectives


Occupational health and safety management system

System or part of a management system used to achieve the OH&S policy

Occupational health and safety risk

Combination of the likelihood of occurrence of a work-related hazardous event(s) or exposure(s) and the severity of injury and ill health that can be caused by the event(s) or exposure(s)


Top management

Person or group of people who directs and controls an organization at the highest level



Source with a potential to cause injury and ill health


Occurrence arising out of, or in the course of, work that could or does result in injury and ill health

I have a safety net, it’s called common sense.


– Safety Advisor

Q6: What is the difference between Participation and Consultation


Involvement in decision-making

ex: incident investigation, risk assessment, hazard identification


Seeking views before making a decision

ex: policy, responsibilities, continual improvement, objectives

Q7: What is the difference between Contractor and Outsource


External organization providing services to the organization in accordance with agreed Specifications, terms and conditions


Make an arrangement where an external organization performs part of an organization’s function or process


Clause 4: Context of The Organization


The organization SHALL determine internal and external issues that affect its intended purpose and are relevant to achieving the outcome of establishing and implementing OH&S management (Q1).

The organization SHALL determine workers and *interested parties* who are relevant to health and safety management system

The organization SHALL determine their needs and expectations related to health and safety management system

The organization SHALL determine which of them could become legal requirements

Q8: who can be defined as interested parties?

  • Suppliers
  • Customers
  • Partners
  • Investors
  • Owners
  • Regulatory bodies
  • Unions
  • Competitors
  • Society organizations
  • Opposing pressure groups

Q9: What is meant by Occupational Health and Safety Scope?

Once the organization defines its core business scope (manufactured parts, heavy machinery, construction, service providing, etc.), that scope SHALL be met (go along with) the OH&S management system. That simply means defining the applicable scope and boundaries of the OH&S management system in the organization that go in parallel with the major scope of activities, processes, and tasks to control all risks arising

Q10: What to consider when determining OH&S Scope?

The Organization SHALL consider:

    • Internal and External issues that may impact and influence OH&S management system (Q11)
    • Needs and Requirements of the interested parties (Q8)
    • Work-related activities, materials, products, services and processes within the organization.


The Scope of the organization SHALL be documented


Q11: Give examples of Internal and External issues

Internal issues include but not limited:

    • Organization structure
    • Roles and Responsibilities
  • Policies and Procedures
  • Safety Culture

External issues include but not limited:

    • Domestic Laws
    • Economic status
    • Market conditions
  • Business and competition
  • International decrees, agreements, laws
  • Political issues
To Be Continued
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